Job management
One card per job, with everything that happened on it
Every job gets a single card that holds the tasks, the hours, the materials, the site notes, and the photos. When the job is done, that card becomes the invoice — which is why the invoice is right the first time.
The problem
The details that decide whether a job made money live in three places: a notebook in the ute, a text thread, and someone's memory. By invoice time, half of it is gone.
What it does
How jobs works in GoSmoko
Tasks your crew can tick off
Break the job into steps and let whoever is on site mark them done. You can see progress without ringing anyone.
Time and materials captured on the day
Log hours and materials as they happen, flagged billable or not. This is the difference between an invoice and a guess.
Notes and photos in context
Before-and-after photos and site notes stay attached to the job, which settles most disputes before they start.
Assign work to your team
Each job has an owner, a priority, and a scheduled date, so nobody turns up to the same address twice.
Step by step
What you actually do
- 1
Create the job
From scratch, from an accepted quote, or straight out of the smart inbox.
- 2
Schedule and assign
Give it a date, a priority, and the person doing it.
- 3
Work it
Tick off tasks, log time and materials, add notes and photos as you go.
- 4
Invoice it
One action turns the job's billable time and materials into a draft invoice.
The details that matter
- Jobs carry a status from scheduled through to invoiced, so the board reflects reality rather than intent.
- Materials record a cost price and a billable flag, so you can see margin per job rather than just revenue.
- Deleting a job cleans up its tasks, time entries, materials, and photos in one transaction, leaving no orphaned rows behind.
- A job links back to the quote it came from and forward to the invoice it produced.
Questions
Before you switch
Can two people work on the same job?
Yes. A job has one owner for accountability, but anyone on your team can log time and materials against it.
What if a job runs over several visits?
Keep logging time entries against the same job. Each entry has its own date, so a three-visit job is still one job and one invoice.
Try jobs on a real job.
Fourteen days free, no card, no sales call. Bring one job across and see how it feels.